These terms & policies explain our legal relationship with you.

Terms and Conditions

These Website Terms and Conditions (together with the documents referred to in it) ("Terms") explain how you may use our website ("Website") and any services available through it. Use of the Website includes accessing, browsing, posting, linking to or registering to use the Website.

  • Please read these Terms carefully before you start to use the Website.
  • Access to and use of the Website constitutes your acceptance of these Terms and your agreement to comply with them.
  • If you do not agree with or accept any of these Terms, you should stop using the Website immediately.

We reserve the right to amend these Terms from time to time.

  1. Information about us

    The Website is operated by Excalibur Global Technology Ltd (trading as ApplyEasyPro) incorporated in the UK under company 11834390 and having its registered office address at 2 Rusper Close, Stanmore, Middlesex HA7 4QD. ("we", "us" or "our").

  2. Using the Website

    • The Website is for your personal use only.
    • Nothing in these Terms grants you any legal rights in the Website other than as necessary to enable you to access the Website. You agree not to modify, adjust, circumvent or delete any notices contained on the Website (including any intellectual property notices) and in particular any digital rights or other security technology embedded or contained within the Website.
    • You agree not to reverse engineer or decompile any parts of the Website.
    • We may prevent or suspend your access to the Website if you do not comply with any part of these Terms or otherwise at our sole discretion.
  3. Accounts

    • Registration of any accounts with us through the Website ("Account") is subject to the relevant additional application terms and conditions.
    • You agree that you shall take all steps necessary to protect your Account log in details and keep them secret. You agree that you shall not give your log in details to anyone else or allow anyone else to use your log in details or Account.
    • If you fail to keep your login details secret, or if you share your login details or Account with someone else (whether intentionally or unintentionally), you accept full responsibility for the consequences of this (including any unauthorised purchases) and agree to fully compensate us for any losses or harm that may result.
    • We will not be responsible to you for any loss that you suffer as a result of an unauthorised person accessing your Account and we accept no responsibility for any losses or harm resulting from its unauthorised use, whether fraudulently or otherwise.
  4. Ownership, use and intellectual property rights

    • The Website and all intellectual property rights in it including any content (including but not limited to text, photographs, graphics and software), are owned by us, our licensors or both (as applicable). Intellectual property rights means rights such as: copyright, trade marks, domain names, design rights, database rights, patents and all other intellectual property rights of any kind whether or not they are registered or unregistered (anywhere in the world). We reserve all of our rights in any intellectual property in connection with these Terms. This means, for example, that we remain owners of them and are free to use them as we see fit.
    • Trade marks: ApplyEasyPro and ApplyEasyPro.com are our trademarks. Other trade marks and trade names may also be used on this Website. Your use of any trade marks on the Website is strictly prohibited unless you have our prior written permission.
  5. Accuracy of information and availability of the Website

    • While we try to make sure that the Website is accurate, up-to-date and free from bugs, we cannot promise that it will be so. Furthermore, we cannot promise that the Website will be fit or suitable for any purpose.
    • While we try to make sure that the Website is available for your use, we do not promise that the Website is available at all times nor do we promise the uninterrupted use by you of the Website.
  6. Privacy

    • Your privacy and personal information are important to us. Any personal information that you provide to us will be dealt with in line with our Privacy Policy, which explains what personal information we collect from you, how and why we collect, store, use and share such information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event you have a query or complaint about the use of your personal information.
    • The Website uses cookies. For more information on which cookies we use and how we use them, please see our Cookies Policy.
  7. Hyperlinks and third party sites

    The Website may contain hyperlinks or references to third party websites other than the Website. Any such hyperlinks or references are provided for your convenience only. We have no control over third party websites and accept no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party website does not mean that we endorse that third party's website, products or services. Your use of a third party site may be governed by the terms of that third party site.

  8. Viruses

    • We do not guarantee that our Website will be secure or free from bugs or viruses.
    • You are responsible for configuring your information technology, computer programmes and platform in order to access our Website. You should use your own virus protection software.
    • You must not misuse our Website or knowingly introduce viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Website, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Website will cease immediately.
  9. Limitation on our liability

    • Nothing in these Terms excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
    • The Website is for your personal use only and we shall not be liable for:
      • loss of profits, sales, business, or revenue;
      • business interruption;
      • loss of anticipated savings;
      • loss of business opportunity, goodwill or reputation; or
      • any indirect or consequential loss or damage.
    • You use the service and the information and material on the Website at your own risk. We shall not be liable for any claims, losses, injuries, penalties, damages, costs or expenses arising from the use of, or inability to use the Website or content or from any action taken, or omitted to be taken, as a result of using the Website or its content.
  10. Applicable law

    These Terms are governed by and construed in accordance with English law. By accessing the Website you agree to accept the exclusive jurisdiction of the English Courts in relation to any dispute that may arise in connection with these Terms or your use of the Website.

Privacy Policy

Date of last revision: 1 March 2019
We recommend that you read this Privacy Policy ("Policy") carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information, and how to contact us. It also contains information on the correct body to contact in the unlikely event that you have a complaint we cannot address.

  1. Who we are

    For the purposes of data protection legislation, the "controller" is Excalibur Global Technology Ltd (trading as ApplyEasyPro), a company incorporated in the United Kingdom (company registration number 11834390) having its registered office at 2 Rusper Close, Stanmore, Middlesex, United Kingdom HA7 4QD i.e. this is the company who is responsible for, and controls the processing of, your personal data ("we", "us", "our").

    If you would like to contact us in relation to this Policy please write to us at Excalibur Global Technology Ltd, 2 Rusper Close, Stanmore, Middlesex, United Kingdom HA7 4QD, or send an email to customerservice@applyeasypro.com.

  2. Personal information we collect

    Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

    We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

    • includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
    • includes billing address, correspondence address, email address, telephone number and email address.
    • includes bank account and payment card details.
    • includes details about payments to and from you and other details of products and services you have purchased from or through us.
    • includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
    • includes educational background, educational grades, language proficiency level; language test scores; educational records; medical records; your interests and preferences, services used by you, feedback and survey responses.
    • includes information about how you use our website, products and services.
    • includes your preferences in receiving marketing from us and our third parties and your communication preferences.
    • we may also need to collect information about your race or ethnicity, religion, health including details of any special needs in order to comply with the application requirements of relevant education providers.

    We also collect, use and share Aggregated Data such as statistical or demographic data for research or any other purposes. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate certain parts of your data to analyse the trend of education requirements and preferences. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

    If You Fail To Provide Personal Data

    Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to complete relevant school’s applications). In this case, we may have to cancel a service you have with us.

  3. How do we collect Personal Data

    Generally we receive this information directly from the individuals or from authorised education agencies of pupils and/or their parents by email, via our website or Portal (see our Cookies Policy) or from our interactions in the normal course of our dealings.

  4. How we use your personal information

    We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

    • to perform a contract we are about to enter into, or have entered into, with you
    • if it is necessary for our legitimate interests (or those of a third party) and these are not overridden by your own rights and interests
    • where we need to comply with a legal or regulatory obligation
    • in relation to Special Category Personal Data, with your explicit consent, which you can withdraw at any time but please note that if you do not provide your consent then we may not be able to perform the contract we have or are trying to enter into with you (for example, to complete relevant schools applications). In this case, we may have to cancel a service you have with us.

    Lawful processing

    In order to process personal data, we must have a lawful basis for doing so. We always ensure that this is the case, and we set out our lawful bases below. Please note that more than one may apply at any given time: for example, if we inform you of changes to this Notice, we may process your personal data on the basis of complying with law and on the basis of legitimate interests.

    We will use your personal data only for the purposes for which we collected it, unless we fairly consider that we need it for another reason that is compatible with the original purpose.

    Contractual Necessity

    If you are our client (or potential client), we will process your personal data for the following purposes, on the legal basis that it is necessary for us to provide our products and services to you:

    • to identify you
    • to respond to your enquiries
    • to the extent necessary to provide pre-contractual information about our services
    • to provide our services, such as to advise on suitable education providers based on your Identity and Profile Data
    • to carry out billing and administration activities.

    Legitimate Interests

    We process your personal information for our legitimate business purposes, which include the following:

    • to conduct and manage our business
    • to enable us to carry out our services
    • to ensure our website and systems are secure (for example, by conducting security penetration tests on our website to ensure our security tools are effective)
    • to analyse, improve and update our services for the benefit of our customers
    • to deal with complaints
    • to recover debts due to us
    • to let you know about our services or events that we consider may be of interest to you: please see section 9 below for further information about our marketing activities and regarding your right to opt out.

    Compliance with Laws

    We may process your personal data in order to comply with applicable laws: for example, if we are required to hold and process your data for accounting or taxation purposes, or if we are required to co-operate with an investigation pursuant to a court order.

    Consent

    Generally we do not rely on consent as a legal basis for processing your personal data, other than in relation to Special Category Personal Data (as stated above), sending third-party direct marketing communications to you electronically where we are not otherwise entitled to do so. You have the right to withdraw consent at any time. This will not affect the lawfulness of processing that took place prior to the withdrawal of consent.

    We will always be clear whenever we intend to process on the basis of consent, and we will process lawfully and only for the purpose for which consent was given.

  5. Sharing your personal information

    We may provide your personal information to the following recipients for the purposes set out in this Policy:

    • Schools or education providers to which you may wish to apply;
    • other companies within our group or under common ownership;
    • our employees, consultants, agents and service providers; and
    • law enforcement agencies in connection with any investigation to help prevent unlawful activity
    • any other parties, where we have your specific consent to do so.
  6. Monitoring

    We may monitor and record communications with you (such as telephone conversations and emails) for the purposes of quality, training and improving our customer services.

  7. How long your personal information will be kept

    We carefully consider the personal data that we store, and we will not keep your information in a form which identifies you for longer than is necessary for the purposes set out in this Policy.

    We consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements; this includes the following considerations but they are not exhaustive:

    • We will retain your personal data as long as necessary for us to provide relevant Services.
    • We will retain your personal data as long as necessary to deal with your queries, complaints or legal proceedings.
    • We will retain your personal data after we have completed relevant services based on our legal and regulatory requirements.
  8. Transferring your information outside the EEA

    Many of our external third parties are based outside the EEA so their processing of your personal data will involve a transfer of data outside the EEA. To safeguard your privacy rights, whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring such transfers will be made to recipients to which a European Commission adequacy decision applies (this is a decision from the Commission confirming that adequate safeguards are in place for the protection of personal data), or will be carried out under standard contractual clauses that have been approved by the European Commission as providing appropriate safeguards for international personal data transfers, copies of which are available to view on the Commission’s website (https://ec.europa.eu/info/index_en).

  9. Transferring your information outside the EEA

    We may store your contact details, and carry out marketing profiling activities, for direct marketing purposes. If you have given your consent, or if we are otherwise permitted to do so, we may contact you about our products or services that may be of interest to you. If you prefer not to receive any direct marketing communications from us, you can opt out at any time by sending an email to customerservice@applyeasypro.com. We will also give you the option to opt out each time we send a marketing communication by electronic means.

  10. How we protect your information

    We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. For example:

    • access to your account is controlled by a unique password that you have created; and
    • we store your personal data on secure servers.
  11. Your information rights

    We draw your attention to your following rights under data protection law:

    • the right to be informed about the collection and use of your personal data;
    • the right of access to your personal data, and to request a copy of the information that we hold about you and supplementary details about that information;
    • the right to have inaccurate personal data that we process about you rectified;
    • the right (in certain circumstances) to have personal data that we process about you blocked, erased or destroyed;
    • the right to object:
      • to processing of personal information concerning you for direct marketing;
      • to decisions being taken by automated means which produce legal effects concerning you or that similarly significantly affect you;
      • in certain other situations, to our continued processing of your personal information;
    • the right of portability of your data in certain circumstances;
    • rights in relation to automated decision-making.

    These rights are subject to certain limitations that exist in law. Further information about your information rights is available on the website of the Information Commissioner's Office ("ICO"): https://ico.org.uk/. If you wish to know more detail as to how we observe the rights above, please contact us.

  12. Changes to this Policy

    The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, you need to note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

  13. Website links

    We may change this Policy from time to time, in which case we will communicate the updated Policy to you (which we may do via our website). You should periodically check the Website for updates or changes to this Policy.

  14. How to complain

    We hope that you will be satisfied with the way in which we approach and use your personal data. Should you find it necessary, you have a right to raise a concern with our supervisory authority, the ICO: https://ico.org.uk/.

  15. Cookies

    Our Website uses cookies. For more information on which cookies we use and how we use them, please see our Cookies Policy.

Cookie Policy

Updated: 1st March 2019
This cookies policy describes the cookies that we use on our website, www.applyeasypro.com ("Website"), and the purposes for which we use them.

By using our Website, you consent to the cookies described below being deposited on your device for the purposes set out in this Policy.

  1. Information about us

    Our Website is operated by EXCALIBUR GLOBAL TECHNOLOGY LTD, trading as ApplyEasyPro incorporated in England and Wales under company number 11834390 and having its registered office address at 2 Rusper Close, Stanmore, Middlesex, United Kingdom, HA7 4QD (whom we refer to as "we" and related terms such as "our" and "us").

  2. What are cookies and how do we use them?

    A cookie is a small text file that is placed on your computer (or other electronic device) when you access our Website. We use cookies on our Website to:

    • recognise you when you use our Website;
    • keep track of items which you search/purchase through our Website and take you through the checkout process;
    • obtain information about your preferences, online movements and use of the internet;
    • carry out research and statistical analysis to help improve our content, products and services and to help us better understand our visitors’ and customers’ requirements and interests;
    • target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests;
    • make your online experience more efficient, relevant and enjoyable.

    In certain circumstances we may collect personal information about you, as we explain in our Privacy Policy.

    In most cases we will need your consent in order to use cookies on our Website. The exception is where the cookie is essential in order for us to provide you with a service you have requested.

  3. Consent to cookies

    If you visit our Website when your browser is set to accept cookies (or otherwise indicate your consent), we will interpret this as an indication that you consent to our use of cookies as described in this Policy. If you change your mind in the future about letting us use cookies, you can modify the settings of your browser to reject cookies or disable cookies completely.

  4. What cookies do we use?

    The cookies we place on your device fall into the following categories:

    • these allow our website to link your actions during a particular browser session. These expire each time you close your browser and do not remain on your device afterwards
    • these are stored on your device in between browser sessions. These allow your preferences or actions across our website to be remembered. These will remain on your device until they expire, or you delete them from your cache
    • these cookies are essential for you to be able to navigate our website and use its features. Without these cookies, the services you have asked for could not be provided
    • these cookies collect information about how you use our website, eg which pages you go to most often. These cookies do not collect personally identifiable information about you. All information collected by these cookies is aggregated and anonymous, and is only used to improve how our website works
    • these cookies allow our website to remember the choices you make (such as your user name, language, last action and search preferences) and provide enhanced, more personal features. The information collected by these cookies is anonymous and cannot track your browsing activity on other websites
    • also known as advertising cookies, these cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement on our website and help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers.
  5. Third-party cookies

    Our Website may contain links to third-party websites. If you visit any such sites, they may place cookies on your computer. The owners of third-party websites are responsible for the cookies they set. We have no control over this or the technologies used by third-party sites, and accept no responsibility for them.

    You can find out how third parties collect and use your information by reading their privacy and cookie notices, which they should have on their Websites.

  6. Google Analytics

    This web analytics service provided by Google Inc helps us to analyse how users use our Website. It counts the number of visitors and tells us about their behaviour overall, such as typical length of stay on our site or the average number of pages a user views.

    This information generated by the cookie about your use of our Website will be transmitted to and stored by Google on its servers. Google will use this information for the purpose of evaluating your use of our Website, compiling reports on website activity and providing other services relating to website activity.

    We use the information to improve our Website and generally enhance your experience.

    For more information about Google Analytics, please visit:
    https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

    You can prevent Google Analytics from tracking your browsing by downloading and installing the Google Analytics Opt-Out browser add-on which is available from the following address:
    https://tools.google.com/dlpage/gaoptout?hl=en

  7. Managing cookies

    If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of our Website.